Job Description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Hybrid: NY or DMV area

About the Role

Cromática Beauty — a part of a bold Beauty + Tech Collective — is seeking a strategic, high-performance Executive Assistant to support our founder & CEO across a fast-scaling portfolio of culturally resonant, innovation-driven brands. This role sits at the nucleus of decision-making, brand momentum, and dynamic execution. You’ll serve as the CEO’s trusted right hand, driving structure, protecting her time, and helping operationalize vision across beauty, wellness, and technology verticals with precision, integrity, and speed.

About the CEO

Our CEO is a powerhouse operator, brand builder, and visionary entrepreneur with deep roots in Silicon Valley and high-tech. She’s a disciplined executor with sharp intuition and systems-level thinking — building companies that disrupt, empower, and inspire.

Her portfolio spans culturally powered beauty brands, AI-driven media technologies, and consumer health innovation. She leads with clarity, velocity, and a no-nonsense bias-for-action. Her schedule is global and demanding, requiring airtight coordination, emotional intelligence, and proactive problem-solving. She values discretion, loyalty, and excellence — and surrounds herself with people who move with the same conviction.

If you thrive under pressure, anticipate needs before they arise, and crave the energy of working at the intersection of culture and power — this role is for you.

Responsibilities

• Manage and optimize the CEO’s calendar across time zones, balancing investor meetings, legal reviews, contract negotiations, vendor touchpoints, and brand milestones.
• Coordinate all travel logistics (domestic + international) — including air, lodging, ground transportation, drivers, visas, and last-minute shifts — ensuring seamless transitions and executive discretion.
• Act as a confidential liaison on both professional and personal matters, maintaining complete discretion at all times.
• Interface cross-functionally with legal, marketing, branding, operations, vendors, strategic partners, and investors to advance priorities.
• Work closely with the CEO on daily operational and business matters driving impact, strategy, development, execution, and growth.
• Prepare documentation and agendas for team meetings, investor briefings, legal discussions, launches, conferences, and brand initiatives.
• Gatekeep communication channels, protecting the CEO’s time and energy from unnecessary distractions.
• Drive clarity, reduce friction, and proactively solve problems before they surface.
• Maintain and optimize systems, workflows, and follow-ups across multiple projects and teams.
• Support occasional high impact events, launches, and confidential initiatives across the portfolio.

Qualifications

• 3+ years supporting a C-level executive, founder, or fast-paced entrepreneur
• Exceptional written and verbal communication skills
• Extremely detail-oriented with proven ability to manage shifting priorities and complex scheduling
• Mastery of Microsoft Office, Google Workspace, Notion, Asana, Slack, and other productivity platforms
• Experience coordinating domestic and international travel logistics
• Demonstrated discretion and sound judgment with sensitive materials
• Comfortable working across time zones and managing up with confidence
• Unshakable under pressure and adaptable in dynamic, high-growth environments
• Passion for beauty, tech, wellness, or culturally driven brands is a major plus
• Spanish or bilingual fluency is a bonus

Bonus Points

• Experience supporting serial founders or fast-moving creatives
• Background in beauty, tech, media, or investor-backed startups
• Familiarity with legal contracts, deal flow, or investor relations
• Strong emotional intelligence — you read the room and the inbox
• You move with loyalty, clarity, and cultural fluency
• To apply: You may also email talent@cromaticacosmetics.com with your resume, cover letter, and availability across the next two weeks.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Personal Care Product Manufacturing

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