Job Description

Position Highlights

We are seeking a highly organized and detail-oriented Executive Assistant to support the Chief Operating Officer and Chief Medical Officer. The ideal candidate will possess exceptional analytical skills, be proficient intaking accurate and comprehensive meeting minutes, and demonstrate the ability to handle confidential information with discretion

Essential Duties

• Provide high-level administrative support to executives
• Analyze data and create reports
• Attend meetings, take detailed minutes, and distribute them promptly
• Manage COO and CMO calendars, scheduling of meetings and appointments
• Handle sensitive information with discretion and maintain confidentiality
• Represent the COO, CMO and the hospital in a professional and congenial manner in person, in telephone conversations and in written correspondence
• Composes letters and statements independently requiring application of hospital policies, rules and regulations and monitors follow-up for all distributions that require responses
• Primary contact for department managers, staff and outside parties as it relates to the COO and CMO

Required Qualifications:

• Associate's degree. Bachelor's degree is preferred
• Proven experience as an Executive Assistant
• Exceptional analytical skills with the ability to analyze data and provide actionable insights
• Proficient in taking accurate and comprehensive meeting minutes
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other related software
• Excellent written and verbal communication skills
• Strong organizational and time-management skills with the ability to multitask
• Attention to detail and a high accuracy in work
• Ability to handle sensitive and confidential information with discretion
• High level of professionalism and attention to detail
• Ability to work independently and meet tight deadlines

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