Job Description

Senior Office Administrative Manager

Join to apply for the Senior Office Administrative Manager role at GFT .

What Youll Be Challenged To Do

This is an excellent career opportunity for an experienced, motivated Senior Office Administrative Manager who thrives in a collaborative team environment. The role highlights a customer?focused mindset and a passion for delivering exceptional quality and results on every project. As a Senior Office Administrative Manager, you will independently carry out & manage the administrative office functions, providing advanced administrative support to Office Leadership as assigned, and other staff within the Los Angeles office (approximately 55 people).

In this capacity, the successful candidate will be responsible for the following:

• Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff.
• Manage company correspondence, including phone calls, emails, mail, and packages.
• Assist with timesheets and expense reports.
• Assist with travel, conference, and meeting arrangements.
• Order lunches and assist with staff & client meetings.
• Review office vendor related expenses, process invoices and adhere to office budgets.
• Maintain office resources (space plans, furniture, supplies, office technology equipment, SharePoint Site).
• Work with property management on office leasing matters, sustainability, security access, parking, and work order requests (i.e., HVAC, maintenance, etc.).
• Support the Office Principal and be available / accessible for office business matters.
• Assist in internal and external communications and respond to routine inquiries from employees and external entities.
• Perform human resource duties working with supervisors/delegates on new hire orientation/workspace and termination tasks/decommissioning.
• Serve as the safety coordinator (update evacuation plans, organize safety trainings, order equipment) and crisis event administrative representative for supporting offices.
• Keep all office manuals and pertinent office documentation updated.
• Participate in strategic initiatives.

What You Will Bring To Our Firm

• 8?10+ years of progressive experience in office operations or facilities management.
• Experience working with top leadership levels and interpreting company strategic goals.
• Advanced customer service skills.
• Advanced written and verbal communication skills.
• Advanced multitasking and prioritization skills.
• Advanced organizational skills and attention to detail.
• Advanced proficiency in Microsoft Office?Suite/O365 applications.
• Ability to problem?solve and analyze data.
• Resourceful and proactive.
• High level of professionalism and discretion in business matters to handle confidential information.
• Ability to identify, analyze, communicate, and implement process improvements.
• Ability to work & support remotely.

What We Prefer You Bring

• Bachelors Degree.
• Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm.

Compensation

The salary range for this role is $75,000??$82,000. Salary is dependent upon experience and geographic location.

Featured Benefits

• Hybrid (in?person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax?deferred 401(k) savings plan.
• Competitive paid?time?off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships thats why were the employer of choice for 5,000+ of the industrys brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a centurys experience, together were building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans status or other characteristics protected by law.

Other Information

Location: Los Angeles, CA
Core Business Hours: 8:00?AM??5:00?PM
Employment Status: Full-Time
GFT does require the successful completion of a criminal background check for all advertised positions.

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