Job Description

Job Description

Schedule: Part-Time (9:00am to 2:00pm M/W/F)

Location: In Office

About the Role:

We're looking for a highly resourceful, proactive, and organized Office Assistant to be the right hand to our CEO. This isn’t your typical Office Assistant role—we need someone who thrives in a fast-paced startup environment, can manage a wide range of projects, and isn’t afraid to roll up their sleeves and figure things out.

What You’ll Do:

• Keep the executive’s day organized: calendar, meetings, emails, travel, and all the little things that make a big difference.
• Draft emails, prep documents, take meeting notes, and manage communications (internal + external).
• Assist with light HR tasks like onboarding employees, tracking PTO, scheduling interviews, and helping new hires feel welcome.
• Help manage company-wide initiatives (retreats, team events, birthday shoutouts, swag, etc.).
• Tackle personal tasks when needed—everything from booking travel to finding a tutor.
• Be a gatekeeper and sounding board: prioritize what's urgent, flag what’s falling behind, and offer solutions.

About You:

• You’ve done this before: 2–5 years in a fast-paced assistant, chief of staff, or project management role—bonus if it’s been in a startup or founder-led company.
• You’re scrappy, sharp, and get things done with little direction.
• You’re a master organizer with a love of checklists, Microsoft Teams Calendar, and color-coded labels.
• You communicate clearly and confidently—whether writing an email to stakeholders, clients or messaging a vendor.
• You’re naturally curious and love figuring things out (even when it’s your first time).
• You’re discreet, trustworthy, and handle sensitive information with care.
• You’re available for those once-in-a-blue moon off-hour situations
• You’re tech-savvy: comfortable with tools like Google Workspace, Slack, Notion, and project management platforms.
• Willing to jump in wherever needed—whether it’s coordinating a last-minute meeting, handling logistics, or solving unexpected problems. You’re a natural multitasker who thrives on variety and keeps things moving forward.

Nice-to-Haves:

• Event planning or office management chops
• A good sense of humor and calm under pressure
• Positive attitude and loves working in a team

Why Join Us?

• You’ll be working side-by-side with a mission-driven team
• Tons of variety—no two days look the same
• Room to grow and carve out your path in a growing company
• Flexibility, trust, and a front-row seat to how a seasons company scales

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